how to create a table of contents in adobe acrobat pro dc

#How to create a table of contents in adobe acrobat pro dc pdf
#How to create a table of contents in adobe acrobat pro dc full

#How to create a table of contents in adobe acrobat pro dc pdf

If you converted Word to PDF on a Mac, headings will appear as H1, H2, H3, etc. Click “ View” at the top of the Acrobat window.View TagsĬlick the “ Tags” icon on the narrow “ Navigation Pane” on the left of the document. You can change the P tags to headings, but you may not need to. The tags pane, though, is more reliable.įor example, if you converted a Word document to a PDF on a Mac, you may find that the “Touch Up Reading Order” tool shows every block of text with a “P” tag, even those styled in Word as headings. The “Reading Order” tool is a good first choice for quickly checking structure the order in which a screen reader will read a document’s content. The block of text should now show “ H2” where it previously said “H3.”.Click the “ Heading 2” button in the Touch Up Reading Order window.While viewing the document’s structure with the “ Touch Up Reading Order” tool, click the “ H3” in the corner of the incorrectly tagged text.If a block of text was incorrectly tagged as H3, here is how you could change that to H2. A level 2 heading will be marked with an “H2.” Change a Tag with the “Reading Order” Tool The name of that text’s tag will be in the top left of the rectangle.Ī level 1 heading will show an “H1.” Paragraph text will have a “P” in the corner. Each block of text on the page should have gray rectangle superimposed on it.Uncheck “ Display like elements in a single block.”.

Click “ Touch Up Reading Order” under “ Accessibility” tools and a small window will appear over your document.

Check Headings with the Touch Up Reading Order Tool You may need to add the Accessibility panel to your tools list. Click “ Add” below the “ Accessibility” tool to include it on the Tools list.

#How to create a table of contents in adobe acrobat pro dc full

If you are using Acrobat Pro DC, you may see a page full of tools as soon as you click the Tools tab. If you don’t see “ Accessibility” in your list of tools, you may need to click a small “ Show or hide panels” icon at the top right of the tools list and select “ Accessibility” from the drop-down menu.

Click “ Touch Up Reading Order.” (Or just “Reading Order.”).Click “ Tools” to open the Tools column.In some cases, though, you may need to work directly with the document’s tags, as described later in this document. Instead of the numbers, you can choose to see the blocks labeled to show how they are tagged.Ĭalled just “ Reading Order” in some versions of Acrobat, this tool is a good place to start when you’re making a PDF accessible. In the top left corner of each rectangle is a number to show the order in which a screen reader will encounter each block. It overlays each block of text in your document with a gray rectangle. The “ Touch Up Reading Order” tool is the easiest way to see and edit a PDF page’s structure. View PDF’s Structure with “Touch Up Reading Order” Tool The Veterans Health Administration has a video that demonstrates the difference headings make. Without the tags that give a PDF structure, a screen reader user may not be able to read the document at all. There is one big difference between PDFs and Word or HTML pages, though.

They can skim a document by jumping from heading to heading to find the part they want to read. They can hear the difference between a paragraph and a heading level 2. Why Headings Matter in PDFsĪs with Word and HTML documents, a well-structured PDF helps students who are blind understand and navigate the document. The “Touch Up Reading Order” tool in Adobe Acrobat Pro is a quick way to see if your PDF document is structured with headings and other tags that help screen reader users.